OptiFlow
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Date
2024
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Abstract
OptiFlow is an automation project that has been developed purely for the company Voestalpine group-IT. This application is used by the PPS section of the PROMES department and by the PPS department. Our program aims to provide a synchronization between the Voestalpine internal SharePoint and the personalized Jira of Voestalpine. Since the PROMES department works with SharePoint and the PPS department works with Jira, the two departments fail to be updated on important changes regarding project requirements, responsible employees and all other relevant information. For this reason, the programs have to be synchronized regularly. However, if carried out manually, this process takes the group-IT employees at least four weeks or longer per synchronization. As long as the synchronisation has not been completed, no work is supposed to be done on the PPS projects, as any further changes need to be synchronized as well. Since an entire department cannot stand still, the synchronisation process is a continuous and uninterrupted activity that should be carried out by the Voest employees without interruption. This is therefore an issue where a lot of resources, such as time, costs and employee availability are consumed unnecessarily and without interruption.
With the help of OptiFlow, the synchronization of SharePoint and Jira should consequently not only be simplified, but all of the company’s unnecessarily used resources can also be used elsewhere. Using the UiPath Studio application, this lengthy and tedious process can be significantly shortened and completed within seconds. The employees can now carry out synchronization at the touch of a single button.